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Bookkeeper/Executive Assistant

– Milton, Ontario
Employment Type Full time
Minimum Experience Experienced

Our client in Campbellville is looking for an enthusiastic Bookkeeper/Executive Assistant to join their growing process engineering firm.  Our client is involved in the Process Engineering for Biotech and Pharmaceutical Industries, High-Purity Water Systems and Waste Systems.

 The ideal candidate will possess primarily experience in bookkeeping but have the added role of administration and executive assisting.   The candidate must have a high standard of integrity with exceptional analytical, organizational, and communication skills, and have existing knowledge of programs such as MS Office, Excel, PowerPoint and QuickBooks. They will also have the ability to multi-task, work independently, meet deadlines, and learn quickly.  This person should be a self starter, someone who takes initiative and is able to solve problems in a fast-paced firm.

The duties would include:

  • Perform day to day accounting activities including accounts payable (AP), accounts receivable (AR), general ledger, bank reconciliations and invoicing
  • Prepare cheque runs, electronic fund transfer (EFT) payments and bank deposits
  • Monitoring accounts payable and accounts receivable to ensure that accounts payable are paid in a timely manner and that accounts receivable are received in a timely manner
  • Submit monthly HST, WSIB, EHT & Source deductions
  • Meeting deadlines for A/P payment due dates, including Hydro, Phone Bills, Credit Card payments etc.
  • Completion of year end T-4’s and all Government Reconciliations
  • Maintain complete filing system to support financial records
  • Allocate and post financial transaction details to QuickBooks
  • Processing payroll and payroll related transactions WSIB, CPP, EI Taxes etc.
  • Reconcile credit card bills and bank transaction
  • Prepare new hire paperwork and offer letters
  • Arrange and perform orientation for new hires
  • Assist in scheduling
  • Arrange and prepare for staff meetings
  • Be responsible for arranging and supporting social event initiatives including coordinating venues, budgets, etc.
  • Arrange for timely Christmas Card listings and mailing
  • Monitor and track EA hours for professional staff
  • Be responsible for the expense reimbursement process
  • Performing or assisting with general office duties when required including maintenance of office area and ensuring office is kept clean and tidy

Required qualifications:

  • A minimum of 1-3 years of experience in comparable role or equivalent technical knowledge of bookkeeping
  • Familiar with accounting principals
  • Degree or certificate in accounting or bookkeeping
  • Above-average accuracy and attention to detail
  • Excellent time management skills
  • Excellent organizational skills
  • Solid working knowledge of accounting basics
  • Excellent interpersonal and communication (verbal and written) skills
  • Experience with QuickBooks or similar programs
  • Professionalism
  • Confidentiality
  • Self-motivated, pro-active, ability to work independently
  • Ability to problem solve

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  • Location
    Milton, Ontario
  • Employment Type
    Full time
  • Minimum Experience
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